Privacy Policy & Terms of Use :

Last updated: [July 2025]

Introduction

Business Room is committed to protecting the privacy and security of your personal data in accordance with the General Data Protection Regulation (GDPR – EU 2016/679) and other applicable privacy laws. This policy explains how we collect, use, store, and protect your information, and sets the rules for using our services.

Data Controller

Business Room, headquartered in [Lac 2, 1053 Tunis, Tunisia], acts as the Data Controller for personal data processed in connection with the provision of its services.

Data We Collect
We may collect and process the following categories of data:

• Identification data: Name, surname, email address, phone number, job title, organization, Any other information you voluntarily provide during registration
• Account data: Login credentials, preferences, communication history
• Event participation data: Ticket type, networking interests, meetings booked, session attendance
• Technical data: IP address, browser type, device information, usage logs
• Payment information: Processed securely by certified payment providers (we do not store credit card details)

We do not currently use cookies or similar tracking technologies to collect personal data.

How We Use Your Data

Your personal data may be used for :

• Creating and managing your account
• Providing access to our event management, networking, and matchmaking services
• Managing invitations by our partners
• Sending useful information related to the event organization
• Sending requested documentation (e.g., newsletter)
• Inviting you to future events organized by us or our partners
• Measuring website audience

We will not use your personal data for purposes other than those described in this policy without your explicit consent.

Legal Basis for Processing

We process your personal data based on :

• Performance of a contract: to manage your event registration and participation
• Your consent: for marketing communications and optional features (e.g., retargeting, social sharing)
• Our legitimate interest: to improve our services and ensure the security of our platform

Data Retention

We retain your data only for as long as necessary to fulfil the purposes described above, or as required by law.

Sharing Your Data

We do not sell or rent your data. We may share it with:

• Event organizers (for events you have registered for)
• Service providers (IT hosting, payment processing, email delivery)
• Authorities when legally required

All third parties are bound by confidentiality and data protection obligations. Please note that event organizers using our platform are responsible for managing the personal data they collect and process in compliance with applicable data protection laws. While Business Room supports our clients in this process, we cannot be held responsible for how third parties manage personal data.

Data storage and security

Your data is stored securely on our service providers’ systems :

• Hostinger (Cloud provider)
• Twilio SendGrid (email communication)
• Gmail / Outlook (communication)

We implement technical and organizational measures to protect your data, including encryption, restricted access, and secure backups.

We store your data using trusted providers like Hostinger, Twilio SendGrid, Gmail, and Outlook, which follow strict security standards and work towards GDPR compliance. While we rely on their robust protections, we continuously monitor our partners to ensure your data is handled safely and responsibly.

Your Rights Under GDPR

You have the right to:

• Access, correct, or delete your personal data
• Restrict or object to processing
• Withdraw consent at any time (without affecting prior lawful processing)
• Receive your data in a portable format

To exercise these rights, contact : [Support@businessroom.io]

User responsibilities

You must not store, distribute, or transmit any material that is illegal, harmful, or infringing. This includes content that is threatening, defamatory, obscene, harassing, discriminatory, encourages violence, or facilitates illegal activity.

Business Room reserves the right to disable your access to the services following a violation of these terms.

Acceptable Use & Restrictions

Business Room reserves the right, without liability to you, to suspend or terminate your access to the services if you violate this clause.

Except as expressly permitted by this agreement and to the maximum extent permitted by law, you must not :

• Copy, reproduce, modify, duplicate, create derivative works, frame, download, display, transmit, or distribute any part of the services or documentation, in any form or by any means
• Reverse engineer, disassemble, decompile, or otherwise attempt to derive the source code of any part of the services
• Access any part of the services or documentation in order to build a competing product or service
• Use the services or documentation to provide services to third parties or offer any part of the services for sale or distribution on any medium
• License, sell, rent, assign, distribute, display, disclose, commercially exploit, or otherwise make the services or documentation available to anyone other than authorised users
• Attempt to obtain, or assist third parties in obtaining, unauthorized access to the services or documentation
• Allow any third party to benefit from the use or functionality of the services without our prior written consent

Changes to this Policy

We may update this policy from time to time. Any significant changes will be communicated on our website.

Contact

For any questions regarding this policy, please contact :

📧 [support@businessroom.io]

🏢 [Lac 2, 1053 Tunis, Tunisia]